Wharton Connect

2401 Walnut

Room Reservation Confirmation

PLEASE READ the following policies prior to coordinating your event at 2401 Walnut. (For extensive policies and guidelines when using the 2401 space, please see: http://goo.gl/EcKhu).

If you have any questions about these policies, or need to change/cancel your reservation, reply to the sender of this email.

  • Your department/center is responsible for the following when hosting an event:
    • Adhering to all building policies.
    • The conduct of your attendees.
    • Any damage caused by your event.
  • Event start and end times are firm. If additional time is needed, please contact the front desk.
  • The Office of Student Life must be informed 24 business hours prior to the event date if you need to cancel or change your reservation. You may be responsible for any costs associated with cancelling or changing the event.
  • All events must end ten minutes prior to the next event.
  • Tables are not permitted to be set up in any hallway. All registration and event tables must remain in the rooms or dedicated event space.
  • Tables, chairs and all other items from a room may not be moved outside the room or to another room.
  • Nothing may be glued, taped or affixed in any way to room or hallway walls, room number signs, doors, floors or ceilings.
  • If your technology needs surpass the capabilities of the equipment in the space, please submit a request to 2401walnut@wharton.upenn.edu at least five (5) business days prior to your event. There may be charges associated with technology requests.
  • Alcohol: Alcohol is not permitted in the building at any time except for University Sponsored events.�� This does not include WGA Club events.
  • Notify the Office of Student Life more than 3 business days prior to the event date if food will be served. Housekeeping charges may apply. Food in rooms should be limited to light items such as sandwiches, pizza, cookies, etc. No food may be heated in a room. Event hosts are responsible for disposing of all trash in the proper trash/recycle receptacles prior to vacating the room. Items such as pizza boxes should be placed next to the room's trash receptacle if they are too large to fit. Ice should also be left next to the trash can in a disposable container for removal by housekeeping. Visit our website for additional information, restrictions and a list of approved caterers.
  • All materials including food/drink and catering materials must be removed immediately after any event held at 2401 Walnut. Any left items will be discarded and your department will be charged for disposal.
  • The Office of Student Life must be must be informed prior to the event date if you are expecting VIP guests. Some VIP guests may require special set-ups and additional security. Charges may apply for these services - please check with the Wharton 2401 front desk staff prior to confirming your guest speaker.
  • Visitor/guests
    • A guest is defined as someone who does not normally have access to the building even if the person is affiliated with Wharton or UPenn.
    • A student can have a maximum of two (2) guests at a time in the building, and each guest has to be signed in by the student. Guest policy may be modified for special events at the discretion of staff.
    • While a valid current student can bring in a maximum of two guests simply by signing them in at the front desk, in case of additional guests, the student will need to submit a guest list to the Wharton 2401 front desk staff at least three (3) business days in advance.
    • If you intend to hold a special event, and invite more than 50 guests at a time, you will need to submit the guest list at least three (3) weeks in advance. The event may require additional security.
    • A guest list can only be submitted by a student with valid access to the building. Guest lists submitted by any other staff or students, even if they are affiliated with Wharton and Penn, will not be accepted. Additional names cannot be added to the guest list once it has been approved.
    • If you are expecting VIP guests, the Wharton 2401 front desk staff must be informed well in advance. Some VIP guests may require special set-ups and additional security. Charges may apply for these services so please check with the Wharton 2401 front desk staff prior to confirming any VIP guests.
    • Please submit the guest list in the following format:
      • Name of the group/person hosting the event
      • Event name
      • Date and time of event
      • Event location: room name/number(s)
      • Name and mobile phone number of event contact person who is responsible for your visitors/guests and will be onsite during the event
      • List of guests in ALPHABETICAL ORDER BY LAST NAME
    • The group/person hosting the event shall be responsible for the conduct of their guests, for ensuring they adhere to all building policies, and for any damage caused to the facilities as a result of their non-compliance.